Privacy Policy

What we collect

• Your email address, when you sign in.
• An optional LinkedIn profile URL, only if you choose to add one during onboarding.
• Your search preferences: role, remote/metro preference, minimum base comp, company-size preference, and digest cadence - so your board can be filtered and your saved search can be re-run.
• Which listings you've saved and which you've already seen, so your board doesn't re-show stale "new" badges.
• Basic subscription/billing status (active, beta, canceled) tied to your account.
• Your resume, if you choose to add one: we extract the plain text only, from an uploaded PDF/DOCX or from text you paste directly. The original file is never stored - it's parsed in memory and discarded the moment we have its text. You can view, replace, or delete it any time from Settings.
• If you use Apply with AI, a log of each generation (model used, token counts, which listing) for our own cost tracking - not the generated resume/cover letter text itself, which we don't store server-side beyond returning it to you.

We do not store any uploaded file itself, ever - only the plain text we extract from it, as described above.

The VerifiedOTE Apply browser extension

The extension fills your prepared application into a company's job form. It is optional, and the board works without it.

• Your name and phone number stay on your own device. The extension needs them to fill a form, so it keeps them in your browser's local storage. They are never transmitted to us and we never hold them. Removing the extension removes them.
• It reads your approved applications using the session you are already signed in with. There is no separate key or password, and the extension holds no long-lived credential.
• It reads the application form on the tab you are looking at, only when you click it. We do not receive that page, which jobs you view, or which forms you visit. Nothing about your browsing reaches our servers.
• It never submits anything. You review what was filled and press the company's own Submit button.
• It deliberately leaves demographic questions blank - gender, ethnicity, veteran and disability self-identification are voluntary and yours alone to answer.

What we don't do

We don't sell your personal data to anyone, and we don't share it with third parties except the vendors strictly required to run the product (see below).

Who we share data with

• Resend - sends your sign-in links and digest emails. Resend receives your email address and the email content only.
• Stripe - processes payment, when billing is enabled. Stripe receives your email and payment details directly; we never see or store your card number.
• Turso - hosts the database that stores everything listed above. It's our database, not a third party we share data with for their own purposes.
• OpenRouter - if you use Apply with AI, your resume text and the job description for that one listing are sent to OpenRouter to generate a tailored resume and cover letter. We don't send your email or any other account data along with that request.

Cookies

We set one cookie: a session token, so you stay signed in. It's httpOnly (JavaScript can't read it) and expires after 90 days or when you sign out / delete your account. We don't use tracking or advertising cookies.

Email preferences

Digest emails are opt-in and can be turned off at any time - either with the one-tap unsubscribe link in every digest email (no login required) or from Settings. Sign-in-link emails can't be turned off since they're how you access your account.

Your rights

You can see and change your preferences any time from Settings. You can permanently delete your account and all associated data yourself, at any time, from the same page - no need to email us and wait. Deletion is immediate and irreversible.

Data retention

We keep your data for as long as your account exists. If you delete your account, your row is removed from every table we store data in - see our Terms for the exact list.

Changes to this policy

We may update this policy as the product changes. Material changes will be reflected here with a new date.

Contact

Questions about your data - reach out via the email address on your account confirmation.